Know exactly which rooms are free
Every room's calendar updates the moment it's booked and syncs with Google or Outlook, so reception never works off a stale availability view.
Meeting & Conference Room Online Booking System
List every meeting room, conference room or training space you rent out with its own capacity, hourly rate and available hours. Companies book and pay online 24/7 on your branded page, while SimplyBook.me syncs your calendars, applies your cancellation policy and reminds every booker automatically.
14-day free trial, no credit card requiredWhy you should choose SimplyBook.me
Rent out every meeting room, conference room or training space with its own capacity and hourly rate: sync the calendar so a booked room blocks that slot everywhere your team checks it, and take payment the moment it's reserved.
Set price and capacity per room
Set a different hourly rate, capacity and booking length for a huddle room, training room or conference room, so different spaces are priced differently.
Guard against late cancellations
Set a cancellation cut-off within your notice window, and pair it with a deposit so a last-minute change doesn't leave the room unpaid for.
Meeting and conference rooms are one part of our wider events and entertainment booking software, covering everything from parties to conferences. Need full ticketing and RSVPs instead of room rental? See our event booking software.
A complete booking system built for meeting and conference rooms
Everything a meeting and conference room business needs to list every room, get paid for every booking and stay double-booking-free in one system.
List & price every room
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Service categories
Group your rooms into categories such as Meeting Rooms, Conference Rooms and Training Rooms, and give each individual room its own capacity, hourly rate and available hours.
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Appointment at Fixed Time
Offer each room only at the start times you set, for example on the hour or at 9:00 and 13:00 for half-day blocks, so bookings land on your schedule instead of at arbitrary times.
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Multiple Locations
Run meeting rooms at more than one business centre, coworking site or branch from a single account with our multi-location booking system, on any paid plan.
Get paid for every booking
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Accept Payments
Take full or partial payment the moment a room is booked, through more than 30 payment processors. Set up accept payments through your booking page so clients can pay when they book.
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POS
Use our booking system POS to collect payment in person at reception for a walk-in booking or an extended session, and record it against the same reservation.
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Products for sale
Sell catering, AV equipment hire or a coffee service alongside the room booking, instead of arranging it separately over email.
Keep every room's calendar in step
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Calendar Sync
Use two-way calendar sync to keep each room's schedule matched two ways with Google or Outlook, so a booking blocks that same slot on the calendar your team actually checks for that room.
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Cancellation Policy
Set a cancellation cut-off so a booking can't be cancelled within your chosen notice window, and pair it with a deposit so a last-minute change doesn't leave it empty and unpaid for.
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Automated Reminders
Remind the booker by email, SMS or WhatsApp before their session, so a reserved room doesn't go to waste because someone forgot.
AI voice booking
Turn site visits into conversations, and conversations into confirmed bookings.
SimplyBook.me brings AI Voice Booking to your website and social media (Facebook, WhatsApp, Instagram) with an AI booking assistant at its core, so visitors just speak, see options, and confirm in seconds.
It lives directly on your site, removing friction and speeding up checkout.
Discover AI voice booking
How it works
SimplyBook.me is an online booking platform trusted by over 100,000 service businesses in 100+ countries. For meeting and conference room rentals, companies reserve and pay for the room they need on your branded page, no phone calls, no shared spreadsheet, no chasing down which calendar is out of date.
Set up your rooms
Tell Ask Simply how many meeting rooms, conference rooms or training spaces you rent out, and it builds each one with its own capacity, rate and available hours, or walks you through anything that needs your input.
Clients book & pay online
Clients pick a room, date and time slot on your branded booking page and reserve it in real time, 24/7, from any device.
We handle the rest
SimplyBook.me syncs every booking to your team's calendars, sends automatic reminders so a room booking doesn't go to waste, and applies your cancellation policy if a client cancels without enough notice, hands-free.
Take bookings from your website, WhatsApp, Instagram, Google, and more See all booking channels
Not sure where to begin? Just ask.
Ask Simply is built into your admin panel and sets things up for you. Just type what you need, and it creates services, adds providers, turns on features, and knows the platform inside out.
Meet Ask Simply, your AI setup assistant
Tell Ask Simply what you need and it sets it up for you: services, providers, hours, locations, and features, with no settings panels. For sensitive steps like payments or branding, it guides you click by click.
Meet Ask Simply- Create three room categories, Meeting Rooms, Conference Rooms and Training Rooms, and add a room to each with its own capacity and hourly rate.
- Add a second location, Riverside Business Centre, with its own set of meeting rooms and opening hours.
- Restrict my rooms to weekday business hours only, no bookings overnight or on weekends.
- Turn on Calendar Sync so every room booking blocks the matching slot in Google Calendar.
- Turn on a Cancellation Policy that requires 24 hours' notice before a booking can be cancelled.
Prefer your own AI assistant?
Already using Claude, ChatGPT, or another AI tool? Connect it straight to SimplyBook.me with the MCP connector. Sign in with your usual login, approve the connection once, and start managing bookings, clients, and schedules just by chatting, with no new app to learn and no code required.
See how to connect
Awesome Support
Setting up your rooms and bookings? Live Chat is right there with you.
Real people answer on every SimplyBook.me plan, from your first room booking to a full multi-location business centre, so you are never left working it out alone.
- Real, immediate live chat
- Knowledgeable team, praised by hundreds of businesses
