Personal Trainer Scheduling Software and Booking App

Q: What is the best booking software or app for personal trainers?

Look for software that covers booking, payment, reminders and a client list: SimplyBook.me does that for personal trainers and gym trainers, from a free plan upward. It is not a workout-programming app, so trainers who deliver programs often run one alongside it.

Q: Is there a free scheduling app for personal trainers?

Yes. The Free plan covers one provider, up to 50 bookings a month and one premium custom feature, enough for a solo trainer to start taking bookings. Paid plans add bookings, providers and custom features such as Membership and POS.

Q: Can clients book several sessions and pay for them when they book?

Yes. Turn on Multiple Bookings so a client adds another session before checkout and pays for all of them at once, and turn on Accept Payments to charge per session or take a deposit when they book. Membership lets you restrict chosen sessions to clients with an active paid membership.

Q: Does it sync with my Google Calendar or Microsoft Outlook?

Yes. Calendar Sync is a two-way sync with Google Calendar and Microsoft Outlook, so the sessions clients book appear in the calendar you already check between clients.

Q: Can I build workouts or track client progress in SimplyBook.me?

No. SimplyBook.me books, charges and organises your clients, but it has no workout builder, exercise library or progress charts. Intake Forms collect each client's goals and training history at booking.

Q: How long does it take to set up SimplyBook.me for a personal trainer?

Minutes. Tell the AI assistant what sessions you offer and it creates your services, prices and working hours for you, so you can take bookings the same day. There is no setup fee and no credit card is needed to start.

Let clients add several sessions to one checkout, pay by card and fill in their goals before the first workout. Clients book and pay online 24/7, while SimplyBook.me sends reminders and leaves a buffer between sessions automatically.

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14-day free trial, no credit card required

Let clients add sessions, then pay once

With Multiple Bookings, a client adds a 60-minute workout and a 30-minute mobility session, on different days, to one checkout and pays for both at once.

Bring your client list across in one go

Upload your existing client list from a CSV file with Import Clients, map the columns once, and your regulars are in your system before your first booking.

Take card payment at the end of a session

Take card payments in person with POS and Tap to Pay, where your payment provider and device support it, and sell a membership or a product on the spot.

Personal training is one part of our wider sports and fitness booking system, and trainers who run their own floor or facility can look at our gym booking system.

Book sessions without the back and forth

Client Login

Give clients an online account where they book, rebook and see their past sessions, so a regular can grab next week's slot without messaging you.
Multiple Bookings

Let a client add another session at checkout, on a different day or time, such as a 60-minute workout plus a 30-minute mobility session, and pay for all of them in one go.
Buffer Time

Leave a gap after each session so you can travel to your next client, reset the equipment or take a breather, without blocking out the calendar by hand.

Sell sessions & get paid

Accept Payments & Deposits

Charge for each session when it is booked, or take a deposit to hold the slot, through a range of payment processors.
POS

Take in-person card payments with Tap to Pay, where your payment provider and device support it, and sell a membership or a product on the spot.
Membership

Restrict chosen sessions to clients with an active paid Membership, for the people who train with you every week.

Know your clients before session one

Intake Forms

Ask for goals and training history when a client books, so you know what they want before session one. Set up intake forms.
Import Clients

Upload your existing client list from a CSV file instead of retyping every name, then match the columns to the right fields. It is a free custom feature.
Automated Reminders

Send clients an automatic email reminder before every session, with SMS and WhatsApp as credit add-ons, so an early 6am slot does not become a no-show.

More features for your industry See all features

AI voice booking

Turn site visits into conversations, and conversations into confirmed bookings.

SimplyBook.me brings AI Voice Booking to your website and social media (Facebook, WhatsApp, Instagram) with an AI booking assistant at its core, so visitors just speak, see options, and confirm in seconds.

It lives directly on your site, removing friction and speeding up checkout.

Discover AI voice booking

Step 1

Set up your sessions

Tell Ask Simply what sessions you offer and it builds your services, prices and working hours for you, or guides you step by step through the rest. Manage it all with the AI scheduling assistant.

Step 2

Clients book & pay online

Clients pick a session time on your branded page, add more sessions to the same checkout and pay online, 24/7, from any device.

Step 3

We handle the rest

SimplyBook.me sends automatic reminders, leaves a buffer after every session and keeps each client's booking history in one place, hands-free.

Take bookings from your website, WhatsApp, Instagram, Google, and more See all booking channels

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Meet Ask Simply, your AI setup assistant

Tell Ask Simply what you need and it sets it up for you: services, providers, hours, locations, and features, with no settings panels. For sensitive steps like payments or branding, it guides you click by click.

Meet Ask Simply

Above Average

Their customer service is fast and polite. Their app is easy and simple to use. Their widget is easy to implement to a website. I can cancel, reschedule and book appointments fast and easily through the app. Its affordable. It syncs to my calendar. Its highly Customizable without being overwhelming and theyre constantly improving the app.

SO EASY!

We were having trouble limiting CrossFit class sizes with our previous software. We would run into too many people showing up for class leading to not enough space, equipment, trainers, etc. With SimplyBook we see a lot less of those problems. I absolutely love using SimplyBook! It is so incredibly easy to use, it makes our gym so much smoother. It is such a great way to see who is attending classes, reserving their spot online, and organizing our class schedule. Due to limited space we tend to keep classes at a 16 Person maximum and SimplyBook allows to put those restrictions on the bookings. Another great feature of SimplyBook is it sends reminders out to clients before their appointment to help cut back on no shows.

Love it! Easy to use

Easy to use and clients love the ease of it. Not all features available for free, have to pay extra.

Impressed with the software

I am impressed by the software and will be using it to schedule swim time during the summer due to the recent pandemic. I found the customization features easy to navigate. The overall interface is straightforward. Being a non profit HOA we were looking for a low cost but functional solution to scheduling. Simplybook even at the free level offered a lot of what I looked for. The additional tiers were value added and worth the upgrade to what we could afford.

From beginning to end my experience has been excellent.

This software was really easy to use. On first reading, I couldn't really believe that it would deliver everything I wanted - but it does and so much more too. the support manager I had was excellent. I paid for the initial set-up and am so glad I did as it was well worth it. The premium package is excellent and will make enormous difference to how we manage all of our events.